63 Emplois pour Administrative Assistant - Canada

We are seeking a highly organized and motivated individual to join our team as an Administrative Assistant for a busy commercial real estate brokerage. This is a multi-faceted, hands-on in-office position that will support the Office Manager with overseeing daily operations while ensuring seamless administrative processes.Key ResponsibilitiesSupport day-to-day administrative tasks, completing all responsibilities with accuracy and attention to detail.Creation and maintenance of project filesAssist in MLS broker loading, website maintenance, and marketing administration tasks as directed.Maintain office supplies inventory and ensure adequate materials for efficient operations.Provide support for social media coordination under the direction of the Marketing Administrator.Help organize office events such as quarterly lunch-and-learn sessions and social functions.Manage signage orders and maintain accurate office files and record-keeping systems.

We are currently requesting resumes for the following position: Administrative Assistant Resume Due Date: Thursday May 29, (5:00PM EST) Job ID: 25- Number of Vacancies: 1 Level: Band L Duration: 6 Months Hours of work: 35 Hours per week Location: Kipling Avenue, Etobicoke Work Mode: % onsite Job Overview This role will be responsible for working with Reprodux in scanning and quality checking of the Pension files all housed at Kipling in preparation for the move to CHQ. This role will involve the following: Scanning confidential pension files and records. Electronically file all the scanned records in Docuplus. Quality check of scanned files that are returned from Reprodux Communicating with Reprodux regarding issues with files and arranging for file transfers Destruction of paper files no longer needed Qualifications Attention to detail Ability/comfort to work independently Computer skills around operation of scanner, electronic filing systems Our client is dedicated to promoting employment equity and encourages applications from equity-seeking communities including but not limited to: Indigenous Peoples, racialized individuals, persons with disabilities, and women. Our client aims to build a diverse team that reflects the communities it serves, enhancing its ability to meet their needs. We are committed to an inclusive and accessible work environment and invites all qualified individuals to apply, offering accommodations during the application, interview and onboarding process as needed. This effort supports our client’s long-term strategy for equity, diversity, and inclusion.

Administrative Assistant
Our client is a manufacturer of industrial machinery and they are actively looking for an Administrative Assistant to join their team on a permanent full-time basis. Responsibilities: Preparation of paperwork to ship machines and spare parts worldwide Petty cash and assist with accounts payable Maintain filing system Correspond with customers through email and telephone Some data entry of quotes Ordering of office supplies Perform reception duties as assigned by manager
Requirements: 2-3 years of administrative experience ideally in a manufacturing or industrial setting Proficiency in MS Office Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task
This is a permanent full-time position which will pay a competitive salary plus benefits depending on experience. Please submit all qualified resumes to

SUMMARY OF THE ADMINISTRATIVE ASSISTANT ROLEWorking closely with all members of the administrative team, this position will provide important administrative support to the Faculties of Human Sciences and Philosophy. KEY RESPONSIBILITIES OF THE ADMINISTRATIVE ASSISTANTHR Related SupportDistributing emails with reappointment rights notes to part-time professors after the reappointment rights are determined. Posting the courses with teaching positions to be filled on the Intranet and the SPU website after the list of courses required to be posted is prepared. After consultation with other members of the administrative staff, sending lists of applicants to the School Directors and ensuring that the deadlines specified in the collective agreement are met. Preparing and sending contracts to part-time professors (approx. 140-150/year). Updating tracking sheet, liaising with HR.Posting Teaching Assistant and work study positions via the Intranet (approx. 40/year).Preparing and sending contracts to teaching assistants (approx. 40/year). Update tracking sheet, liaise with HR.Academic Related SupportAssisting with various tasks related to data maintenance in uoCampus including, but not limited to, post-rollover cleanup, with adding scheduled courses in uoCampus after the schedule is created, updating information about teaching staff.Assisting with gathering and analysis of the data regarding past enrollment and needs of students.Following-up with professors to ensure that course outlines are received. Posting course outlines on the website to increase satisfaction of students and limit last-minute course changes by students at the beginning of the term. Gathering the syllabi and following up with professors who have not submitted them. Maintaining database of the missing syllabi and identifying problems to the supervisor. Providing administrative support for tasks related to students requesting deferrals. Gathers required information, ensures proper communication with students and follow up with professors.Communication and General Administration SupportManaging the Faculty email box, responding to inquiries, providing information about faculty and university processes and regulations, escalating issues to the supervisor.Drafting correspondence in both official languages, as per duties of the position.Supporting other members of the administrative team by preparing and/or sending emails on behalf of the Facilities based on available templates.Maintaining an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.Public events and projects supportPlanning, organisation and coordination of special events such as conferences and public debates; Management of the Faculties' social media.KNOWLEDGE AND EXPERIENCE OF THE ADMINISTRATIVE ASSISTANTBachelor's degree in administration and/or communication or a related discipline, or an equivalent combination of education and work experience.Demonstrated experience in customer service. Good knowledge of English and French (oral and written) Experience working in an office (secretarial work) Experience in using various computer systems and software, such as the Microsoft Office suite (Word, Excel, Outlook), uoCampus, Internet, Adobe Acrobat, CMS (Content Management System), EventPro.Good knowledge of programs and services offered by SPU. ESSENTIAL SKILLS OF THE ADMINISTRATIVE ASSISTANTStrong communication skills, and excellent interpersonal skills.Good judgment, politeness, tact, and discretion. Knowledge of and respect for confidentiality policies. Dependability, punctuality, and flexibility. Initiative, organizational skills and meticulous attention to detail Ability to work with no or little supervision. Ability to work under pressure with frequent interruptions. Ability to compromise under various circumstances. Ability to set priorities and excellent time management skills.Availability and flexibility to be able to react to emergencies.Ability to work as part of the team and collaborate with professors and students. Interested candidates are requested to submit an online application with a cover letter by August 8, 2025 at 11:59 pm.We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process. We are committed to ensure employment equity and we encourage the participation of all individuals eligible to work in Canada. If your application is successful and you require accommodation during the selection process, please notify us if you are contacted for an interview. Your personal information is protected under the provisions of the Privacy Act.

Are you ready to suit up? Are you ready to suit up ?What matters most at GardaWorld Winnipeg Branch is creating a welcoming and supportive environment for our employees. We are now looking for our next Full-Time Receptionist and Administrative Support, who will serve as the first point of contact for all employees working with GardaWorld.
Qualified applicants will be eager to bring their customer service skills into a role where they can support our team and ensure smooth day-to-day operations, while providing excellent service to our employees. What's in it for you? Shifts: Monday to Friday ( ).
Pay: $19.23 per hour 
Career path planning and advancement opportunities
Safe work Environment
Paid on-the job training 
Ongoing training available What does an Administrative Assistant in Winnipeg do ? Greet all visitors in a professional manner into the office. Direct and/or instruct visitors as required.
Accept and field all incoming telephone calls and re-direct where required, answer inquiries take messages for all staff as appropriate
Maintain security access on premises during normal working hours; enforcing use of the visitor logbook,
Ask H&S screening questions and ensuring all personnel within the office are authorized and accounted for
Maintain internal telephone directories and ensure they are up to date
Sort and mail employee documentation as required. Maintain/update distribution lists as required
Maintain and update employee filing as required
Receive mail on a daily basis and distribute to office staff by organizing mail in appropriate mailbox. Post and drop-off at the end of each day
Responsible to ensure that all courier packages are gathered, addressed, and sent for delivery on a daily or as required basis
Responsible for the ordering/purchasing and control of all office stationary products
Contribute to team effort by completing other administrative tasks such as assisting in the sorting of documents for distribution to field staff, photocopying, document maintenance.
Carry out other tasks as directed from time to time as required by branch management team
Responsible in uniform management, which includes tasks such as ordering, tracking, sorting and outfitting Security staff
Ensure that the entrance and reception area is clean and free of clutter on a daily basis
Uniform guards according to the site contracts and enter into our database system.
Keeping inventory of all uniforms   Qualifications to become an Administrative Assistant in Winnipeg Previous experience in a fast paced Receptionist role would be required
Superior interpersonal and communication skills, both written and verbal
Proficient use of various office-based software including Microsoft Office
Must be tech savvy and have the ability to process emails and phone calls
Excellent problem resolution, interpersonal and time management skills and be dedicated to consistently producing quality work
Ability to multi-task and be flexible in a fast paced environment
Ability to work between 0800 - 1600, Monday - Friday. Occasional weekend work might be required
Ability to lift up to 50lbs., climb step ladders and be agile around the office when sorting heavy uniforms
Professional deportment SSWINN